Privacy Policy

Who we are

Mozayic Ltd is responsible for the processing of personal data described in this policy.

Data we collect

The data we collect depends on how you use Mozayic, whether you are a candidate, employer, recruiter, or website visitor, and which features you choose to use.

We may collect personal data directly from you, from your use of the platform, from employers or recruiters you interact with, from verification or credential providers, and from other sources you choose to connect or upload.

Special category data

We do not intentionally collect special category personal data unless this is required for legal, regulatory, compliance, or service-related reasons, or unless you provide it in connection with your use of the platform.

Where this type of data is processed, we apply additional safeguards and only process it where there is an appropriate lawful basis and, where required, an additional condition for processing.

How we use your data

We may use your personal data to create and maintain user profiles, match candidates with job opportunities, run verification and eligibility checks, validate credentials and employment claims, improve matching accuracy, comply with legal obligations, and prevent fraud or misuse.

Legal bases for processing

Depending on the context, we may process personal data on one or more of the following legal bases:

• Contract, where processing is necessary to provide the services you request or to take steps before entering into a contract.
• Legitimate interests, where processing is necessary for our legitimate interests or those of a third party, provided your rights and interests do not override those interests.
• Legal obligation, where we need to process data to comply with applicable laws or regulatory requirements.
• Consent, where consent is required or where we choose to rely on consent for specific activities. You can withdraw consent at any time where we rely on it.

The lawful basis may vary depending on the feature, user type, and jurisdiction.

Automated and AI-assisted processing

You may contact us if you want to request review of automated profile suggestions or raise concerns about how automated processing affects you.

Sharing your data

We may share personal data, where appropriate, with:

• Employers, recruiters, or hiring teams you apply to or choose to engage with
• Identity, credential, eligibility, or verification providers
• Background check, compliance, fraud prevention, or trust and safety partners where applicable
• Cloud hosting, storage, analytics, communications, and infrastructure providers acting on our behalf
• Professional advisers, regulators, courts, law enforcement, or public authorities where legally required
• Other parties in connection with a merger, financing, acquisition, reorganisation, or sale of assets, subject to appropriate safeguards

We do not sell personal data.

International transfers

Because Mozayic may operate across countries and may use service providers in multiple regions, personal data may be transferred to, stored in, or accessed from countries outside your own jurisdiction.

Where this happens, we take steps to ensure appropriate safeguards are in place.

• Adequacy regulations or adequacy decisions
• Standard contractual clauses or equivalent transfer mechanisms
• Other lawful safeguards recognised by applicable law

Data retention

We retain personal data only for as long as reasonably necessary for the purposes described in this policy, including to:

• Provide and maintain our services
• Meet legal, tax, regulatory, audit, or accounting requirements
• Resolve disputes and enforce our agreements
• Maintain security, fraud prevention, and platform integrity records

Retention periods vary depending on the type of data, the feature involved, the jurisdiction, and whether the data must be retained for legal or compliance reasons.

Your rights

Depending on your jurisdiction and the legal basis we rely on, you may have rights to:

• Access your personal data
• Correct inaccurate or incomplete data
• Request deletion of your data in certain circumstances
• Restrict certain processing in certain circumstances
• Object to certain processing, including processing based on legitimate interests where applicable
• Request portability of certain data
• Withdraw consent where we rely on consent
• Complain to a relevant supervisory authority

You can contact us about privacy rights requests at privacy@Mozayic.io

Security

We implement appropriate technical and organisational measures designed to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, or access.

No method of transmission or storage is completely secure, but we work to apply security controls that are proportionate to the nature of the data and the risks involved.

Cookies and similar technologies

We use cookies and similar technologies to operate, secure, and improve our website and platform.

Changes to this policy

We may update this Privacy Policy from time to time to reflect changes to our services, legal obligations, technology, or business operations.

The latest version will always be posted on this page with the updated effective date.